How to Create Tasks and Subtasks on PEPMIS Utumishi?
Ever wondered how government employees manage their duties efficiently? The ESS Utumishi Portal makes it simple and easy by breaking down tasks into subtasks, simplifying work and empowering public servants to stay organized and productive.
PEPMIS is an important Dashboard in the ESS Utumishi portal. Public servants of the Government of Tanzania can add their Tasks and Subtasks in the Utumishi portal through PEPMIS. Employees can set their goals, targets, activities, weight, performance measurement indicators, and starting and ending dates of the tasks.
Once the tasks and subtasks are added to the Portal, then, employees have to update their task progress on a daily basis, and supervisors check and approve their tasks. PEPMIS also allows employees to track their performance reports in real-time.
Create Tasks and Subtasks on PEPMIS Utumishi
To create tasks and subtasks on the PEPMIS Utumishi Portal, follow these steps:
Step 1: Login the ESS Utumishi Portal
Visit the official ESS Portal by clicking the https://ess.utumishi.go.tz/sessions/signin
Step 2: Dashboard
On the dashboard of the ESS portal, you have these 6 tabs
Step 3: Click on the “PEPMIS”
At the homepage click on the “PEPMIS” tab to open your workspace.
Once you login and navigate to the PEPMIS, you will see 7 different tabs, these are:
Step 4: Add Supervisor & Year
In the PEPMIS dashboard you will see an option to add your Supervisor and Year to start the planning of whole year.
Add Year
Step 5: Annual Institutional Performance Planning
Now Click on the Annual Institutional Performance Planning tab to start adding your tasks and sub tasks.
Step 6: Create Task
Create Task: Click on the “create task” button to add a task to your “Task” box.
Description: Write the details of the task in the description box.
Step 7: Create Sub Tasks
When you create a task, in front of your task you will see a 3-dot menu option. Click on this menu and you will see 4 different options. Click on the “Create Subtask” option.
Description: Add related sub-tasks by entering the necessary description of the task.
Step 8: Add Dates
Mention the time limitations of the Task or subtask by adding the starting and ending dates of the Task.
Repeat: Repeat the same process for every Task you will perform this year.
Step 9: Save
Click on the Save “button” to save your tasks and subtask on the PEPMIS Portal.
How to Update and Track Task Progress in PEPMIS?
To update and track your task progress on PEPMIS Portal follow these instructions:
Implementation and Monitoring
Once you have added the tasks and subtasks, you can update the progress of your tasks by following the method:
- Description
- Status (In the Status Bar, you can select Completed, In Progress, Not Started)
- Completed: Upload the file or picture of the Task.
- In progress: Enter the percentage of completion.
- Not started: If not started yet.
- Completion in percentage
Annual Institutional Performance Plan Update
Employees can update their institutional performance and plan by adding their completed tasks.
The Annual Institutional Performance Plan is also updated by the institutes or organizations every year to enhance the work progress.
Employee Performance Assessment
Employees can assess their tasks and subtasks from the “Employee Performance Assessment” tab.
After clicking the tab, you will see two options (“Subtask assessment” and “Subtask assessment result”).Employees can assess their subtasks by scoring their subtasks in the “Set Score” tab.
Employee Performance Assessment Referral and Appeal
If employees are not satisfied with the performance assessment done by the Supervisor or manager then employees can request higher authorities to recheck the performance assessment through the “Employee Performance Assessment Referral and Appeal” section on the PEPMIS.
Report
Once your tasks and subtasks get assessed by the supervisors and higher authorities you can view Download your Annual Performance Report.
Conclusion
PEPMIS portal provides a facility to the employees and the supervisors as both parties can check and update their daily tasks and subtasks on the Portal. It brings more clarity to the work procedure as employees know their daily tasks through the Portal. After assessment employees check their performance report and improve their work. PEPMIS increased the productivity of the public sector of Tanzania.
